After Your Student Applies

Credit Students

1. Receive a NAIT student ID number from Apply Alberta, the Alberta Post-secondary Application System (APAS).
2. Add the ID number to your saved copy of the Confirmation of a Recruited Student form.
3. Rename the completed Confirmation of a Recruited Student form using this format: ID#_CNFM_FOIP (Example: 200312345_CNFM_FOIP).
4. Upload the Confirmation of a Recruited Student form to the applicant's MyNAIT Portal within 15 business days of the application date with the naming format indicated above (200312345_CNFM_FOIP).
5. Stamp (company stamp), sign (by you) and date (today's date) the applicant's documents. A sample is located under the Important Documents list on this webpage. The stamp must match the one that you submitted to us and is on our record. Otherwise, it will not be accepted.
6. Upload (scan) the documents to the applicant's MyNAIT Portal. *This must be completed for each application. *If you are delivering the documents to NAIT in-person, please visit Student Services Centre in room: CAT 180 . You will need to have the student's portal information in order to complete this task.
7. Check the MyNAIT Portal and email inbox each week to receive admissions updates. Refer to the Definition of NAIT Terms to ensure that you understand what the application status means. If you would like to view the student's IELTS exam results, send us an email containing the IELTS number.

MyNAIT Portal & Email

• Ensure that your applicants use their personal email address when they create their MyNAIT Portal.
• If you set up their portal using your company's email address, advise the student to change the email address to their personal one.
• The Portal is how NAIT communicates with applicants.
• If an applicant does not receive information on the portal or through email, this could affect their admission into a NAIT program.
• Email arperformance@nait.ca if you have any concerns (including IT problems), as soon as possible
• To To print a receipt:

  Visit the applicant's MyNAIT Portal.

  Click on fees & payments-->receipts and payment history

Before an admission decision has been made

• If no confirmation email has been received, after the application submission (allow 3 business days), check the application to ensure that you added the correct email for the applicant.
• If not, send us an email with the applicant's details.
• To check if the Confirmation of a Recruited Student form was uploaded successfully, login to the MyNAIT Portal and check that it appears under the applicant's documents.
• If not, upload it again.
• If the applicant needs more time to upload their English Language Proficiency proof (i.e., TOEFL/IELTS/Pearson exam), you can request an extension by uploading a receipt of payment and registration of their upcoming exam (including the date and time) to their MyNAIT Portal.
• Send us an email, and we will notify the admissions office.
• If an application is cancelled, the applicant will need to request a re-activation, by completing the form: nait.ca/help.

After an admission decision has been made

• If the applicant does not meet the program's requirements
• They can submit a new set of transcripts for assessment. The assessment will require four (4) weeks to be completed. Continue to check the MyNAIT Portal for updates.
• Please visit the definitions page on this website for further clarification of waitlists/non-competitive applicants.
• Review the NAIT program page to see if they applicant qualifies for other programs, including academic upgrading (for academic courses) or English as a second language (to improve English skills)
• If the applicant has been offered admission into a program,
• Check the study permit processing times for their region If there is enough time for the applicant to receive a study permit, proceed with the next step. If there is not enough time for the applicant to receive a study permit, read the deferrals and refunds portion of this site.
• Pay the CAD$1000 non-refundable tuition deposit within 30 days of receiving their initial LOA (a LOA will be sent to the email that was used on the application) this payment will confirm the applicant's seat at NAIT.
• If the deposit is not paid within 30 days, the student's application will be cancelled.
• Here are the payment options
• NAIT will email the student their LOA 24-48 hours after the $1000.00 payment has been received.
• If they do not receive their LOA in this timeframe, please send an email to arperformance@nait.ca
• If the applicant has been offered conditional acceptance, they will need to read the MyNAIT portal and submit any documents ex: study permit, or English language proficiency (for NAIT ESL students only) by the date listed on their MyNAIT Portal.
• If the applicant does not upload the documents by the dates listed, their application will be cancelled and cannot be reopened.
• If the applicant needs more time to submit documents, please send an email to arperformance@nait.ca **extensions are not guaranteed, but the more notice that you give, the better the chances are.
• Read the LOA carefully; if the only outstanding document is their study permit, ask the applicant to apply for their study permit. Do not delay.
• If the applicant has been offered admission to a second program, they may confirm their attendance by paying another, non-refundable tuition deposit ($1000.00cad) for the second program.
• The additional CAD$1000 tuition deposit for the second program is required, even if the applicant has made an over payment or has a credit on their NAIT account.
• The initial $1000 will be transferred to the second program and applied (as a credit) to the remainder of their tuition fees.

• If the applicant has been offered admission into their second choice program, and they have been placed on a waitlist or are waiting to receive an admission decision about their first choice,
• Review the study permit processing times in their region.
• If there is enough time to obtain a study permit, pay the non-refundable tuition deposit for the second-choice application and apply for the study permit. Do not delay.
• The first-choice application will be processed. If the applicant is offered admission into their first-choice program, they will need to pay an additional non-refundable deposit. Their first offer of admission (into the second choice) will be cancelled).
• Review this page of immigration Canada to see if there are any additional steps they need to complete for the study permit
• If a student's application is cancelled
• It cannot be re-opened.
• You can send us a request, and we will analyze your request and send it to the admissions department if it is reasonable.
• Students whose applications are denied reactivation, are required to re-apply to the next term

Study Permit

• Students can watch this webinar to help them apply for a study permit: Guide to Study Permit Applications - updated January 2017
• Check the portal to see if this is required and if there is a date for this to be completed
• Please visit Immigration Canada for information on study permits.

Enrolment in Classes

• Students are required to enrol in their classes through their MyNAIT Portal by the enrolment deadline.
• Students who do not enrol before the deadline will have their applications cancelled. For help with enrolment, please email the program directly. You can find each program's email on their webpage. 
• Academic Upgrading students will receive an email from the program, instructing them on how to enroll OR
• Students can upload a program choice form directly to their portal.
• Online enrolment is not available for academic upgrading students.

---

Services for New International Students

• Students are encouraged to register for International Student Orientation
• Students are also encouraged to connect with the International Student Centre for: airport welcome, accommodation guidance, health care, life at NAIT and life in Edmonton.
• Housing options for international students are available at MacEwan University and The University of Alberta residences.

---

Important Documents (CREDIT)

• Confirmation_Form_June 2019 (pdf)
• How to complete the Confirmation of a Recruited Student form (pdf)
• AR Stamp Sample (pdf)
• Refund Request Form for International (Visa) Student (pdf)
• NAIT Portal Instructionait_portal_instructions.pdfns for Authorized Representatives (pdf)